Confidentiality of Information

 

Confidentiality of Information

Ed 1126.01(b)(2); Ed 1119

 

The Milford School District adheres to the Confidentiality of Information regulations set forth in
the NH Standards Ed 1119.01(b)(1), the Federal Family Educational Rights and Privacy Act of
1974 20 U.S.C. 1232G, (FERPA) and its implementing regulations in 34 CFR Part 99 and the
Individuals with Disabilities Education Act (IDEA 2004; 34 CFR 300.610-627).

 

Annual Notice

• The District provides annual notice to families and students of their rights under FERPA.
  This notice is published on each school’s website and is available in hard copy upon
  request.

 

Access Rights

• Consistent with RSA 189:66 (IV)(a), parents or eligible students who wish to inspect
  their child’s or their education records should submit a written request that
  identifies the records they wish to inspect. The school will make arrangements for
  access and notify the parent or eligible student of the time and place where the
  records may be inspected. Access will be granted within 14 days of receipt of the
  request.

 

Record of Access

• Each school will maintain and review at least annually a list of the names and positions
  of those employees who may have access to personally identifiable student information.
• The District keeps a record of parties obtaining access to education records collected,
  maintained, or used under Part B of IDEA (except access by parents and authorized
  employees of the participating agency), including the name of the party, the date access
  was given, and the purpose for which the party is authorized to use the records.

 

Record on More than One Child

• If any education record includes information on more than one child, the parents of
  those children have the right to inspect and review only the information relating to their
  child or to be informed of that specific information.

 

Amendment of Records at Parent Request

• Parents or eligible students who believe records are inaccurate, misleading, or
  otherwise in violation of the student’s privacy rights under FERPA may ask the school
  to amend their child’s or their education record. The parent or eligible student
  should submit a written request to the building Principal clearly identifying the part
  of the record they want changed and specify why it should be changed. If the school
  decides not to amend the record as requested by the parent or eligible student, the 
  school will notify the parent or eligible student of the decision and of their right to
  request a hearing regarding the request for amendment.

• A request for a hearing must be submitted in writing to the building Principal, within
  30 days of the date of the decision denying the requested amendment. Additional
  information regarding the hearing procedures will be provided to the parent or
  eligible student when notified of the right to a hearing. The rights pertaining to
  access and challenging described herein are transferred to the student on the
  attainment of his/her 18th birthday.

Consent

• Parents and eligible students have the right to provide written consent before the school
  discloses personally identifiable information (PII) from the student's education records,
  except to the extent that FERPA authorizes disclosure without consent.
• One exception, which permits disclosure without consent, is disclosure to school officials
  with legitimate educational interests. A school official has a legitimate educational
  interest if he/she needs to review an education record (or to receive personally
  identifiable information from an education record) in order to fulfill his/her professional
  responsibility. School officials include persons employed by the School District (or the
  School District’s school administrative unit) as an administrator, supervisor, instructor or
  support staff member (such as guidance, health or medical staff and the district’s law
  enforcement personnel, if any); members of the School Board; persons or companies
  with whom the School District or school administrative unit has contracted to provide
  specific services (such as attorneys, auditors, medical consultants, evaluators, experts, or
  therapists); and volunteers who are under the direct control of the School District with
  regard to education records.
• The District shall ensure that persons collecting or using personally identifiable
  information receive training or instruction regarding the State’s policies and procedures
  pursuant to 34 CFR 300.623 (c).
• Upon request, the school discloses education records without consent to officials of
  another school or school district in which a student seeks or intends to enroll or is
  already enrolled if the disclosure is for purposes of the student’s enrollment or transfer.
  The School will make a reasonable attempt to notify the parent or student of the records
  request unless it states in its annual notification that it intends to forward records on
  request or the disclosure is initiated by the parent or eligible student.

 

List of Types and Locations of Records

• The District will provide parents on request a list of the types and locations of education
  records collected, maintained, or used by the District

 

Fees

• The District may charge a fee for copies of records that are made for parents under this
  part if the fee does not effectively prevent the parents from exercising their right to
  inspect and review those records. Consistent with policy JRA adopted 3/19/07, an
  eligible student and his/her parent, or either one, as applicable, shall have access to the
  student record, and may have copies of any information in the record upon payment of a
  reasonable fee.